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PPT to Knowledge Workflow

1. The Challenge​

We have legacy knowledge locked inside PowerPoint slides. This workflow extracts ("liberates") that knowledge into reusable AKUsAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine..

2. The Extraction Process (The "Chop Shop")​

Step 1: Inventory​

  • Gather all PPTs into the Inbox folder.
  • Create a tracking sheet: PPT Name | Status | AKUs Created.

Step 2: Decomposition (Slide-by-Slide Analysis)​

For every significant slide, ask: "Is this a distinct concept?"

  • Yes: It becomes a new AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine..
  • No: It is merged into an existing AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine..

Step 3: Transcription & Expansion​

  • Text: Copy bullet points into the AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine. Details section.
  • Speaker Notes: Copy into the AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine. Script section.
  • Visuals: Export the slide as an image -> Add to AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine. Visuals.
  • Gap Fill: If the slide is vague, the Content Manager interviews the SMESME An individual with deep understanding and authority on a specific process, topic, or technology. to fill in the blanks.

Step 4: Tagging & Linking​

  • Apply tags per Knowledge Normalization.
  • Add the new AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine. ID back to the PPT tracking sheet.

3. Reverse Engineering (Building New PPTs)​

Once knowledge is in AKUsAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine., building a new presentation is fast:

  1. Define the Outline.
  2. Select relevant AKUsAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine..
  3. Pull the "Visuals" and "Key Takeaways" from each AKUAKU A standardized, independent, and reusable piece of knowledge (concept, procedure, script, etc.) that acts as the fundamental building block of the Content Engine..
  4. Assemble into a new Deck.

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